African Association of Miyagi

We, the members of the African Association of Miyagi (AFAM), united by a shared commitment to promoting African identity, fostering intercultural understanding, and strengthening Africa–Japan relations, hereby establish this Constitution.

Recognizing the importance of unity, collaboration, and structured leadership, we dedicate ourselves to building a vibrant, inclusive, and impactful organization that supports African students, professionals, and partners in the Tohoku region of Japan and beyond.

Guided by the principles of Ubuntu and mutual respect, we affirm our commitment to education, cultural exchange, leadership development, and community engagement.

1. The name of the organization shall be the African Association of Miyagi (AFAM).
2. AFAM shall operate as a non-profit, non-political, and non-religious organization.
3. The headquarters shall be located in Miyagi Prefecture, Japan, with operational reach across the Tohoku region and beyond.

2.1 Vision

To be a leading platform for African excellence, cultural diplomacy, and international collaboration in Japan.

2.2 Mission

To promote unity among Africans, foster Africa–Japan relations, and contribute meaningfully to society through education, culture, and leadership.

2.3 Objectives

• Promote African culture, heritage, and identity
• Support African students and professionals in Japan
• Facilitate academic, business, and cultural exchanges
• Strengthen partnerships with institutions, governments, and organizations
• Provide leadership and development opportunities
• Serve as a bridge between Africa and Japan

3.1 Central AFAM Body

AFAM shall operate under a Central Governing Body, which is the highest decision-making authority of the organization.

3.2 Student Wings (University Chapters)

1. Student Wings may be established in universities including but not limited to:
   • Tohoku University
   • Miyagi University
   • Yamagata University
   • Akita University
   • Iwate University
2. These chapters are integral parts of AFAM, not independent entities, and shall operate under the authority and guidance of the Central Body.
3. Each Student Wing President shall represent the chapter and participate in Central Executive meetings.

3.3 Committees

AFAM may establish committees including:

• Culture and Events Committee
• Education and Research Committee
• Membership and Welfare Committee
• Media and Communications Committee
• Partnerships and External Relations Committee

4.1 Categories of Membership

• Student Members
• Professional Members
• Institutional Members
• Honorary Members

4.2 Membership Principles

• All members shall be registered in a centralized AFAM Membership Database.
• Membership is open to individuals and institutions that support AFAM’s objectives.
• Members shall uphold the values and principles of AFAM.

4.3 Rights of Members

• Participate in AFAM activities
• Vote where applicable
• Access programs and opportunities
• Contribute to decision-making processes

4.4 Responsibilities of Members

• Respect the Constitution
• Promote unity and cooperation
• Act in the best interest of AFAM

1. General Meetings shall be held periodically.
2. Executive Meetings shall be held regularly.
3. Student Wing Presidents shall participate in Executive Meetings.
4. Decisions shall be made through consensus or majority vote.

1. AFAM funds shall be derived from membership contributions, donations and sponsorships, grants and partnerships, and event revenues.
2. Financial management shall ensure transparency, accountability, and proper documentation.
3. The Treasurer shall present periodic financial reports.

AFAM shall collaborate with universities, government agencies, embassies, diplomatic missions, NGOs, international organizations, and private sector partners in support of its mission.

1. Members shall uphold high ethical standards.
2. Misconduct may result in warning, suspension, or termination of membership.
3. All disciplinary actions shall follow due process and fairness.

1. This Constitution may be amended when necessary.
2. Amendments shall require proposal by the Executive Body or members and approval by majority vote.

1. AFAM may be dissolved only by a two-thirds majority decision.
2. Upon dissolution, assets shall be used for purposes aligned with AFAM’s mission.

This Constitution shall take effect upon approval by the members of the African Association of Miyagi (AFAM).

• President
• Vice President
• General Secretary
• Deputy Secretary
• Treasurer
• Organizing Secretary
• Committee Heads
• Representatives of Student Chapters

5.2.1 Structure

• Chapter President
• Vice President
• Secretary
• Treasurer
• Organizing / Events Coordinator
• Additional roles as necessary

5.2.2 Functions

The Student Wing Executive Committee shall:

• Coordinate activities at the university level
• Support AFAM programs and initiatives
• Recruit and engage members
• Serve as a link between students and the Central Body

The Chapter President shall:

• Represent the Student Wing at the Central Executive level
• Participate in Central Executive Meetings
• Present periodic reports on activities and membership

AFAM Student Wings are active across universities in the Tohoku region, providing opportunities for leadership, community engagement, and cultural exchange. Learn more about student activities and how to get involved.

1. The term of office for all Student Wing Executive Members shall be two (2) years.
2. A member may be re-elected or re-appointed for one additional term only, subject to performance and eligibility.
3. In exceptional circumstances, the Central Body may approve interim extensions not exceeding six (6) months.
4. Where a position becomes vacant before the end of a term:
   • The Vice President or next appropriate officer shall act in that role, or
   • A replacement shall be appointed or elected in accordance with this Constitution.

5.4.1 Election Principle

Student Wing leaders shall be selected through a transparent, fair, and structured process, ensuring legitimacy and accountability.

5.4.2 Election Process

1. Elections shall be conducted at the university level.
2. Eligible candidates must:
   • Be registered AFAM members
   • Be active participants in AFAM activities
   • Demonstrate leadership capability and commitment
3. The election process shall include:
   • Nomination of candidates
   • Brief presentation or statement of intent
   • Voting by registered Student Wing members
4. Voting may be conducted through physical ballots or verified digital platforms such as Google Forms.

5.4.3 Oversight

1. The Central AFAM Body shall supervise or validate all Student Wing elections and ensure fairness, transparency, and adherence to guidelines.
2. Election results shall only be considered valid upon Central Body confirmation.

5.4.4 Appointment (Where Necessary)

1. Where elections are not feasible, the Central Body may appoint interim leaders.
2. Such appointments shall:
   • Be temporary
   • Not exceed one (1) year
   • Transition into a formal election process as soon as practicable

5.4.5 Transition

1. Outgoing leaders shall ensure a proper handover process, including documentation, membership records, and ongoing activities.
2. The Central Body may provide guidance to ensure continuity.

• Provide strategic direction
• Oversee operations and programs
• Ensure accountability and transparency
• Strengthen partnerships and external relations

• AFAM operates as one unified body
• Student Wings are integrated structures within AFAM
• Governance shall promote continuity, inclusiveness, and professionalism